Job Description

PROJECT MANAGER I – ADVERTISING AGENCY

Location: Mettawa, IL
Schedule: Hybrid – 3 days onsite / 2 days remote
Duration: 12-month contract
Hours: Monday–Friday, 40 hours/week
Start Date: ASAP
Pay Rate: $40–$41/hour

Position Overview

We are seeking a detail-oriented Project Manager I with recent advertising agency experience to support the planning, scheduling, and execution of print and digital marketing projects. This position will work closely with account/client service teams, creative partners, internal stakeholders, and external vendors to keep projects on schedule, on budget, and aligned with client objectives.

Key Responsibilities

• Manage multiple projects simultaneously across various stages of development.

• Develop, maintain, and communicate project timelines, milestones, and deliverables.

• Coordinate resources and collaborate with cross-functional creative, digital, production, and account teams.

• Conduct project status meetings, document meeting notes, and distribute recaps with action items.

• Track project progress, identify risks or issues, and proactively develop solutions.

• Coordinate projects through internal agency review and approval processes.

• Support pharmaceutical promotional material review and approval workflows.

• Coordinate digital, interactive, and creative resources to ensure timely project delivery.

• Serve as a key point of contact for third-party vendors and development partners.

• Maintain project documentation, estimates, specifications, folders, and other project materials.

• Assist with project estimates, time tracking, billing, and financial documentation.

• Communicate effectively with clients and internal stakeholders to manage expectations and keep projects moving forward.

• Support both print and digital project lifecycles from initiation through production and completion.

Required Qualifications

• Bachelor's degree.

• 1–4 years of advertising agency experience.

• Recent advertising agency experience within the last 2–3 years .

• Experience in account services, client services, or agency project management .

• Pharmaceutical agency experience strongly preferred/required.

• Strong project coordination and organizational skills.

• Ability to manage multiple projects and competing priorities.

• Excellent attention to detail.

• Strong written and verbal communication skills.

• Proactive, adaptable, and solution-oriented approach.

• Ability to collaborate effectively with teams and stakeholders without direct authority.

• Comfortable working in a high-volume, fast-paced environment.

• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Preferred Qualifications

• Pharmaceutical marketing experience.

• Digital marketing/project experience.

• Print production experience.

• Experience with Veeva PromoMats or Medical/Legal/Regulatory (MLR) review processes .

• Experience with Workfront, Kantata/Mavenlink , or similar project management/workflow platforms.

• Familiarity with web technologies and digital marketing trends.

Ideal Background

Candidates with recent agency experience at organizations such as pharmaceutical advertising agencies, healthcare/life-sciences agencies, integrated marketing agencies, or full-service advertising agencies are encouraged to apply. Experience managing client-facing creative, digital, print, or pharmaceutical marketing projects is particularly relevant.

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